Factors to Consider Before Launching an ID Program in your Organization

Identification is essential for security reasons in any organization, big or small. ID badges help to identify anyone within the premises and differentiate employees from visitors. They are also used to restrict unauthorized entry to certain areas of the building such as the server room. An employer can also monitor the employee’s attendance schedule and time. Therefore, their use and importance cannot be undermined.

When it comes to choosing ID badges for your organization, there is a lot that needs to be taken into thought. This article explores the most important considerations you need to take into account.


Choose the right material based on your organization’s needs. Small enterprises may require only the basic features whereas large organizations may need additional security limitations. Others even use the cards to store vital information. Whether you are producing your own cards in-house or outsourcing to professionals, it’s important to select your card type carefully. Some of the Options available include;

Standard proximity cards

These types of cards are meant for more advanced uses. They come with an electronic chip, squeezed in between two lean plastic cards and an antenna for external communication. They are mostly used on doors to allow authorized access.  Any organization in need of heightened security uses these cards to allow entry into buildings.

Magnetic Stripe cards

These are ideal for organizations that require one to swipe the card to gain access. They can store sensitive information, including the employee’s personal information making it easy to track employee’s movements.


PVC cards are the most popular because of their durability and economical value. They measure roughly the same size as a credit card and can work with any type of printer. Photos printed on PVC cards are clearly visible for easy verification.


Apart from the type of cards you choose, you also need to decide on their thickness. Most printers are designed to print up to a certain thickness, normally a thickness of 30 millimeters. Therefore, depending on your desired thickness, you may have to find an alternative printer or outsource your production.


A good card design is not only functional and attractive but also as important as any other feature of a secure ID. Take your time to design a design that reflects your organization’s values, brand, and security requirements. If you are unable to create a perfect design, you can outsource the designing to professionals such as Easy ID Card. Depending on the institution, the design of the badge can also communicate certain information through color differentiation and graphics. For example, if your building has multiple floors or departments, different colors can be assigned to the different floors or departments making it easy to identify on which floor or department an employee works.


It should be a standard requirement for all ID badges to have the photo of the holder. The photo should also be a clear image of the employee and most importantly a recent one. This makes it easier to identify an individual, thus improving authenticity. The security personnel can verify your identity by looking at you and at the picture on the card.